Reimburse Highlight
Reimburse is an AI enabled software build on SAP Cloud Platform for SAP SuccessFactors customers to streamline end to end expense and travel process and eliminate duplicate and non-compliant expense approvals.
Features
Employees
- Dedicated Mobile App
- OCR (Image/​Receipt Reader)​
- Travel Advance
- Travel Authorization & Requests​
Finance
- Audit Trials
- Duplicate Receipt Detection
- Policy Inspector
- Real-time Data & Reports​
- Integrated with​ Finance Systems​
Admin
- Dynamic ​Rule Engine​
- Multi Country​ & Org Setup
- Custom Approval Workflow
SuccessFactors
- Pre-integrated with SAP SuccessFactors Employee Central (EC)​
- Cloud Solution (SAAS) deployed on SAP Cloud Platform​
- Single sign-on (SSO) with SAP SuccessFactors​
- Published on SAP Store
- SAP Certified
Concur vs Reimburse
Expense management options for SAP SuccessFactors
| Features | Reimburse | Other Expense Management Software | ||
| Integration with SAP SuccessFactors | Reimburse's data structure is built for Employee Central, the core HR module in SF, hence no external integration is required. | Integration with SAP SuccessFactors may require additional setup and ongoing maintenance to maintain data flow. | ||
| System Implementation | Any SF Partner with EC capabilities can sell and implement - all configuration screens are similar to those in the EC module, so no additional training is required for EC consultants to implement Reimburse. | Customers may select either the vendor's implementation team or certified implementation partners to implement the solution. | ||
| Sales Cycle | Shorter as eClaims is a requirement that many HR teams need to manage, which means Reimburse can be bundled together with SF. | It may be longer depending on the vendor's sales process and integration requirements. | ||
| Sales Quota | 80% of ACV as per latest SAP rules on partner apps | 0% | ||
| Pricing | Typically, it is much more affordable, as licenses are based solely on the number of users. The number of expense reports is also lower. | Pricing may vary based on the number of users, number of expense reports, and other factors. | ||
| Important Features Comparison | ||||
| Expense Claim | Yes | Yes | ||
| Travel Request | Travel managers can use Reimburse to manage travel claims, including support for advance disbursements and per diem structures. | Travel managers can use the other expense software to manage travel claims, including support for advance disbursements and per diem structures. | ||
| Receipt Management | OCR technology eliminates the need for manual data entry and automates all processes of receipt capture and management in a central repository. | OCR and AI technology can eliminate the need for manual data entry and automate receipt capture and management. | ||
| Approval Inbox | Yes | Yes | ||
| Delegation Management | Yes | Yes | ||
| Petty Cash Management | Yes | Yes | ||
| Expense & Travel Administration Rules and Permission | Yes | Yes | ||
| Audit & Advanced Reports | Generate real-time actionable reports to monitor spending habits and guarantee compliance with built-in audit trails that flag claims violating predetermined policies. | Generate near real-time actionable reports to monitor spending habits and support compliance with built-in audit trails that flag claims violating predetermined policies. | ||
| Quick-view and flexibility | Reimburse is designed with a mobile-first philosophy, where users can interact with the claims systems including scanning receipts in real-time and have their expenses automatically filled in with optical character recognition (OCR) technology. | Users can interact with the software and use mobile or desktop devices to scan receipts in real time and have their expenses automatically filled in with OCR and AI technology. | ||
| Integration Capabilities – Pre-integrated with SAP SuccessFactors | Complete functional and technical components that are pre-integrated with SAP HR (Successfactors) and SAP Finance systems. | Integration with SAP SuccessFactors may require additional measures. | ||
Screenshots
- Built for SAP SuccessFactors
- Smart Approvals
- Mobile-first solution
- Receipt Library
- OCR to auto scan receipts
- Custom Forms Configuration
Seamlessly Integrated with SAP SuccessFactors Employee Central (EC)
Traffic Light feature to auto-validate against expense policies
Manage requests, claims, approvals and delegations on the go
Simply scan and save receipts in receipt library and claim at ease
OCR to eliminate the efforts of expense creation by automating receipt capturing, converging and management
Create company-specific request and claims forms with inbuilt validation rules
Marketing & Sales Assets
Clients
Testimonials
Reimburse -FAQs
How long does Reimburse implementation take?
Implementation typically takes 4–8 weeks, depending on your organization’s SAP SuccessFactors claims process.
Learn more about our Implementation Process
Who implements Reimburse outside Singapore and Malaysia?
Rolling Arrays supports global implementation at no extra cost. Since Reimburse is built for SAP SuccessFactors Employee Central via SAP BTP, your local EC consultants can implement with our assistance.
Is the price per user of Reimburse fixed regardless of number of transactions?
Yes, Reimburse is priced solely per-users.
Can I access Reimburse through a mobile app?
Yes, Reimburse is a mobile-first expense management solution for SAP SuccessFactors. Native apps are available on both iOS and Android platforms.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We have updated the Reimburse UI in the past to align with the classic SAP SuccessFactors interface. With the rollout of the new SAP SuccessFactors Reimagined UI, we plan to adapt Reimburse accordingly—once the update is finalized and stable—to ensure a seamless user experience.
Does the Reimburse solution capture VAT/GST?
Yes. Reimburse can capture and manage VAT/GST, ensuring compliance in your SAP SuccessFactors reimbursement workflows.
Does the Reimburse solution support Cash Advances?
Yes. Reimburse allows approval and drawdown of cash advances, such as for business travel or overseas assignments, directly within the system.
Does the Reimburse solution support different approval workflows based on the amount being approved?
Yes, Reimburse supports multi-level approval workflows that can be automatically routed based on claim amounts. This allows customized travel and expense approval rules, improving compliance and efficiency.
Does it support integration with Finance and Treasury?
Yes, Reimburse supports integration with Finance and Treasury systems, including SAP S/4HANA. Our solution can pull relevant financial and expense data using secure API access, provided the necessary permissions are configured within your S/4HANA environment.
Are approved claims paid out through Finance or Payroll?
Yes. Reimburse allows flexible payout configurations, enabling claims to be disbursed through Finance or Payroll systems, or both—depending on your organization’s process.
What are the unique selling points of Reimburse when compared with SAP Concur?
Reimburse is a cost-effective alternative to SAP Concur, offering up to 90% of Concur Expense functionality, excluding travel and payment gateway integrations. For companies focused on SAP SuccessFactors integration, Reimburse is more efficient as it accesses employee data natively and reduces implementation overhead.
What is the target market or positioning of this product - Mid-Market or Enterprise? Is it much cheaper than Concur?
Reimburse is designed for both Mid-Market and Enterprise segments. It’s a cost-effective solution for organizations that require eClaims and real-time expense management, but don’t need advanced travel agency or payment gateway integrations. Reimburse’s per-user pricing model makes it significantly more affordable than Concur for most SAP SuccessFactors clients.
Are there any prerequisite SuccessFactors modules to implement Reimburse?
No SAP SuccessFactors modules are required as a prerequisite to implement Reimburse. However, if Employee Central (EC) is not in use, we will need an employee list to correctly map payouts. On the finance side, Reimburse integrates with any ERP or finance system using your GL posting format, with optional direct integration to SAP S/4HANA for faster reconciliation.
Does Reimburse have localized language packs (e.g. Vietnamese, Thai)?
Yes. Reimburse supports full internationalization and includes localized language packs. You can easily enable support for languages like Vietnamese, Thai, or other regional languages by uploading a label translation file into the system.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?
All Rolling Arrays (RA) Add-ons, including Reimburse, are contractually signed on SAP Partner Paper—either through Rolling Arrays or the authorized SAP Partner managing the deal. This ensures full alignment with SAP Partner compliance and certification guidelines.
