Al-enabled Expense and Travel Management Solution Built for SAP SuccessFactors
Reimburse is built on SAP Cloud Platform and is embedded in SAP SuccessFactors Employee Central Module for a smooth user experience.
Reimburse makes travel and claims management simple and easy
What?
Reimburse is an AI-enabled and SAP-certified one-stop solution for expense & travel management.
Why?
Simplifies the increasingly complex process of reimbursing expenses in real-time. Reimburse’ AI-enabled expense approval feature for Managers helps your organization eliminate duplicate and non-compliant expenses.
Who?
If you are or going to be a SAP SuccessFactors Employee Central user, Reimburse is a must have addon to streamline your reimbursement process. Reimburse is built on SAP Cloud Platform and is embedded in SAP SuccessFactors Employee Central Module for a smooth user experience.
Interested to know more?
How Reimburse works
Starts and ends with a smile
Reimburse Is For All
Simplifying Expense Management Simplicities
Solutions
At The Core Transforming The Corporate Reimbursements
- Employees log in real- time expenses
- Managers review expense requests and accept/reject
- Finance teams can track expenses & overheads, generate reports, expedite approvals, etc.
- End-to-end handling of all corporate travel management
- Encompasses – travel requests/approvals, cash advances, travel agents assignment, bookings, expense claims, settlements, and insights through reports
- OCR technology automates receipt capturing and management within a central repository
- Further eased with the mobile application enabling receipt capture in real-time and AI-enabled processing
Reimburse in Screenshots
- Built for SAP SuccessFactors
- Smart Approvals with Traffic Light
- Mobile-first solution
- Receipt Library
- OCR to auto scan receipts
- Custom Forms Configuration
Seamlessly Integrated with SAP SuccessFactors Employee Central (EC)
Traffic Light feature to auto-validate against expense policies
Manage requests, claims, approvals and delegations on the go
Simply scan and save receipts in receipt library and claim at ease
OCR to eliminate the efforts of expense creation by automating receipt capturing, converging and management
Create company-specific request and claims forms with inbuilt validation rules
Choose Reimburse for a reason
Integrates easily
Easy to integrate with existing HR and finance systems for seamless operations.
Top-notch security
Data encryption and antivirus programs, besides Vulnerability Assessments and Penetration Testing (VAPT) by certified partners.
Cost-effective solution
Pay-per-user cost model, with the freedom to get tailored expense reports and optimize costs.
100% Digital
Manage expenses in real-time on the web or mobile.
Highly configurable & scalable
Configure as per regional currencies, languages, and requirements.
Auto Detection
Inbuilt policy inspector detects frauds, duplicate receipts, and other compliance violations.
Trusted by
Reimburse – From Our Client’s Perspective
Reviewed As A Trusted Enterprise Expense Management Solution
Reimburse – FAQ
How long does it take to implement Reimburse?
Implementation for Reimburse typically takes 4-8 weeks depending on the complexity of the claims
processes of the organization
Who will implement these add-ons for customers outside of Singapore and Malaysia?
As these solutions are built specifically for SuccessFactors and are directly integrated via BTP, EC
consultants should be able to implement. Rolling Arrays will step in to assist in the implementation of
these solutions at no additional cost.
Is the price per user of Reimburse fixed regardless of number of transactions?
Yes, Reimburse is priced solely per-users.
Can I access Reimburse through a mobile app?
Yes, Reimburse is built for a mobile-first experience for end users. The native apps are available on
both App Store and Google Play Store.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We have updated the UI in the past to fit the previous SuccessFactors UI. Now that there is a
new Reimagined UI, we intend to update to keep up with SuccessFactors, once that rollout is finalized
and stable.
Does the Reimburse solution capture VAT/GST?
Yes, Reimburse can capture and maintain tax values.
Does the Reimburse solution support Cash Advances?
Yes, cash advances (e.g., for overseas trips) can be approved and drawn down from within the
system.
Does the Reimburse solution support different approval workflows based on the amount being approved?
Yes, the solution can route claims differently depending on the amount being approved.
Does it support integration with Finance and Treasury?
Yes! We can pull data from Finance and Treasury to integrate, but permissions to access the APIs
need to be configured in S/4.
Are approved claims paid out through Finance or Payroll?
Either option is available depending on the customer’s needs - we can support both at the same time
as well.
What are the unique selling points of Reimburse when compared with SAP Concur?
Reimburse is a cheaper solution that does 90% of what Concur Expense can provide, excluding the
travel and payment gateway integrations. If these are not needed, typically customers find that
Reimburse is a more fitting solution because it integrates directly with SuccessFactors to access
employee data, and comes at a lower cost still. For a more detailed comparison between Reimburse
and SAP Concur, please refer here.
What is the target market or positioning of this product - Mid-Market or Enterprise? Is it much cheaper than Concur?
Because the solution is priced on a per employee basis, we find that pricing typically clocks in
significantly lower than with Concur. Positioning-wise, we segment this based on customers that
require eClaims (which is most organisations), but do not need the complex travel agency/finance
gateway integrations. From an SAP angle, both Mid-Market and Enterprise are solid spaces to tap on
if a customer meets the profile above.
Are there any prerequisite SuccessFactors modules to implement Reimburse?
No, but if customers do not have EC we will need an employee list so Reimburse can match the
payouts to the right employee. On the finance side, Reimburse can work with any finance system as
long as we are provided the data format used for GL posting, and of course direct integration with S/4
is available.
Does Reimburse have localized language packs (e.g. Vietnamese, Thai)?
Reimburse supports internationalisation as a native feature and any language can be enabled by
uploading a label translation file.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?
RA Add-ons will be signed on SAP Partner papers (Rolling Arrays or the SAP Partner fronting the
deal).
