Employee document management solution built for SAP SuccessFactors
What ?
ePFile is a cost-effective, secure, and scalable employee document management add-on for SAP SuccessFactors customers
Why ?
ePFile offers a plug-and-play solution that reduces implementation time and cost. It enables centralized access to employee documents across SAP SuccessFactors modules, using secure storage and existing role-based permissions to eliminate document duplication and access issues.
Who ?
If you’re using or planning to use SAP SuccessFactors Employee Central, ePFile is a seamless extension built on the SAP Business Technology Platform (BTP)—designed to digitally simplify HR paperwork with efficient, embedded document management.
Interested to know more?
How ePFile works
Helps you collate all employee documents in one place
Retrieves Documents from SAP SuccessFactors Modules
ePFile displays all documents stored in SF, including those generated within SF.
Enhanced Permissions Management
ePFile provides the flexibility to grant permissions beyond SF’s RBP (Role-Based Permissions).
Organize documents
Super users can define the folder structure, and users can easily search, sort, and filter documents.
Export and Import documents
Users can download and bulk import documents conveniently using ePFile.
ePfile in Screenshots
Simplified employee document management for SAP SuccessFactors
- Built for SAP SuccessFactors
- User friendly Interface
- Customizable Workspace
- Targeted Search Within Files
- Bulk Uploading Of Documents
- Audit Report
Seamlessly Integrated with SAP SuccessFactors
Folders structure of employee documents – aligned to the company’s design.
Avoid navigating diverse modules for a document. ePFile consolidates documents in a single location and under logical subfolders.
The target search function within a specific employee file allows you to quickly find what you’re looking for.
Effortless bulk document uploading
Allows easy search of all documents in the system for faster access to information.
Features
Smart Document Search
Use smart search features and fast-track the identification of a specific document or type of documents.
Custom Workspace with SAP Mapping
Document structure reorganization maintains the SF structure and mapping, allowing for document categorization pulled from SF and folder-to-category mapping in ePFile for efficient document taxonomy
Easy Bulk Upload
Easy and direct insertion of multiple documents into SF
Automated Document Generation
Automating the storage of SF-generated documents in ePFile
Audit Trail & Access Logs
Tracking and recording all downloaded documents through ePFile
DocuSign for SAP Onboarding
Seamless integration of Docusign with SF for recruiting/onboarding, with searchable final documents in ePFile.
Choose ePFile for a reason
Cloud Solution (SAAS) deployed on SAP Cloud Platform Single sign-on (SSO) with SAP SuccessFactors
All-in-one
Get full employee document management capabilities in one repository.
Secure access
Access documents based on the permissions defined in SAP SuccessFactors
Go green
ePFile eliminates the need for paper-based documentation – helping you drive sustainability.
Single Repository – Simple Experience
Easing End-to-end Of HR Document Management
ePFile – From Our Client’s Perspective
Reviewed As A Trusted Employee Document Management Solution
ePFile -FAQ
How long does it take to implement ePFile for SAP SuccessFactors
ePFile implementation takes 2–4 weeks. It integrates natively with SAP SuccessFactors and connects via SAP BTP to access document categories and role-based permissions.
Are there any prerequisite SuccessFactors modules to implement ePFile?
ePFile supports any implemented SAP SuccessFactors module that stores documents (e.g., EC, RCM). If document storage exists, ePFile can manage it—no specific prerequisites required.
Can ePFile support bulk upload of employee files?
Bulk upload is supported through a controlled process—each document must be mapped to an employee and its workflow. This ensures accuracy in digital personnel files.
Who will implement these add-ons for customers outside of Singapore and Malaysia?
As these solutions are built specifically for SuccessFactors and are directly integrated via BTP, EC
SAP SuccessFactors consultants should be able to implement. Rolling Arrays will step in to assist in the implementation of
these solutions at no additional cost.
How do the licenses work for ePFile? By active users?
Licensing is based on active users. Our pricing model is simple, scalable, and transparent.
Are you also able to integrate with Work Zone to be surfaced through API on UI Cards ?
Integration with SAP Work Zone (UI Cards) is on our roadmap and will be released in a future update.
Have you done any implementation of this solution for PH customers?
Not yet, but we are fully equipped to support implementations for customers in the Philippines or other geographies as required.
Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?
Currently, contracts for ePFile are signed with Rolling Arrays. Once the solution is listed in SAP’s price list, we’ll provide both options.
Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?
Yes. We’ve aligned our UI to previous SAP SF standards and will update it to match the Reimagined UI for a consistent and seamless experience.
What is the target market or positioning of this product - Mid-Market or Enterprise?
ePFile is priced per employee, making it ideal for both Mid-Market and Enterprise customers seeking affordable SAP document management.
Is there a limit to the storage space?
No extra storage is needed. Documents remain securely within SAP SuccessFactors, leveraging your existing platform capacity.
What are the USPs compared to OpenText?
Compared to OpenText, ePFile is tightly integrated into SAP SuccessFactors, simpler to deploy, lower in cost, and uses native document categories and permissions. Explore our comparison guide for more details.
