ePFile – Employee Document Management for SAP SuccessFactors

Plug-and-Play Document Management Add-On Built for SAP SuccessFactors

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Employee document management solution built for SAP SuccessFactors

ePFile SAP SuccessFactors document management UI – centralized digital personnel file view on laptop

What ?

ePFile is a cost-effective, secure, and scalable employee document management add-on for SAP SuccessFactors customers

Why ?

ePFile offers a plug-and-play solution that reduces implementation time and cost. It enables centralized access to employee documents across SAP SuccessFactors modules, using secure storage and existing role-based permissions to eliminate document duplication and access issues.

Who ?

If you’re using or planning to use SAP SuccessFactors Employee Central, ePFile is a seamless extension built on the SAP Business Technology Platform (BTP)—designed to digitally simplify HR paperwork with efficient, embedded document management.

Interested to know more?

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How ePFile works

Helps you collate all employee documents in one place

Retrieves Documents from SAP SuccessFactors Modules

ePFile displays all documents stored in SF, including those generated within SF.

Enhanced Permissions Management

ePFile provides the flexibility to grant permissions beyond SF’s RBP (Role-Based Permissions).

Organize documents

Super users can define the folder structure, and users can easily search, sort, and filter documents.

Export and Import documents

Users can download and bulk import documents conveniently using ePFile.

ePfile in Screenshots

Simplified employee document management for SAP SuccessFactors

Seamlessly Integrated with SAP SuccessFactors

SAP SuccessFactors dashboard screenshot showing ePFile employee document management add-on integrated in the main menu.

Folders structure of employee documents – aligned to the company’s design.

Avoid navigating diverse modules for a document. ePFile consolidates documents in a single location and under logical subfolders.

The target search function within a specific employee file allows you to quickly find what you’re looking for.

Effortless bulk document uploading

Allows easy search of all documents in the system for faster access to information.

Features

Smart Document Search

Use smart search features and fast-track the identification of a specific document or type of documents.

Custom Workspace with SAP Mapping

Document structure reorganization maintains the SF structure and mapping, allowing for document categorization pulled from SF and folder-to-category mapping in ePFile for efficient document taxonomy

Easy Bulk Upload

Easy and direct insertion of multiple documents into SF

Automated Document Generation

Automating the storage of SF-generated documents in ePFile

 Audit Trail & Access Logs

Tracking and recording all downloaded documents through ePFile

DocuSign for SAP Onboarding

Seamless integration of Docusign with SF for recruiting/onboarding, with searchable final documents in ePFile.

Choose ePFile for a reason

Cloud Solution (SAAS) deployed on SAP Cloud Platform Single sign-on (SSO) with SAP SuccessFactors

All-in-one

Get full employee document management capabilities in one repository.

Secure access

Access documents based on the permissions defined in SAP SuccessFactors

Go green

ePFile eliminates the need for paper-based documentation – helping you drive sustainability.

Single Repository – Simple Experience

Easing End-to-end Of HR Document Management

ePFile – From Our Client’s Perspective

Reviewed As A Trusted Employee Document Management Solution

White paper

ePfile White paper
Simplify how you view, add, update and delete employee documents in SAP SuccessFactors
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ePFile -FAQ

How long does it take to implement ePFile for SAP SuccessFactors

ePFile implementation takes 2–4 weeks. It integrates natively with SAP SuccessFactors and connects via SAP BTP to access document categories and role-based permissions.

Are there any prerequisite SuccessFactors modules to implement ePFile?

ePFile supports any implemented SAP SuccessFactors module that stores documents (e.g., EC, RCM). If document storage exists, ePFile can manage it—no specific prerequisites required.

Can ePFile support bulk upload of employee files?

Bulk upload is supported through a controlled process—each document must be mapped to an employee and its workflow. This ensures accuracy in digital personnel files.

Who will implement these add-ons for customers outside of Singapore and Malaysia?

As these solutions are built specifically for SuccessFactors and are directly integrated via BTP, EC
SAP SuccessFactors consultants should be able to implement. Rolling Arrays will step in to assist in the implementation of
these solutions at no additional cost.

How do the licenses work for ePFile? By active users?

Licensing is based on active users. Our pricing model is simple, scalable, and transparent.

Are you also able to integrate with Work Zone to be surfaced through API on UI Cards ?

Integration with SAP Work Zone (UI Cards) is on our roadmap and will be released in a future update.

Have you done any implementation of this solution for PH customers?

Not yet, but we are fully equipped to support implementations for customers in the Philippines or other geographies as required.

Contractually, will add-ons be signed on SAP paper or Rolling Arrays paper?

Currently, contracts for ePFile are signed with Rolling Arrays. Once the solution is listed in SAP’s price list, we’ll provide both options.

Is it in the roadmap to make the user experience appear more aligned with SAP SuccessFactors?

Yes. We’ve aligned our UI to previous SAP SF standards and will update it to match the Reimagined UI for a consistent and seamless experience.

What is the target market or positioning of this product - Mid-Market or Enterprise?

ePFile is priced per employee, making it ideal for both Mid-Market and Enterprise customers seeking affordable SAP document management.

Is there a limit to the storage space?

No extra storage is needed. Documents remain securely within SAP SuccessFactors, leveraging your existing platform capacity.

What are the USPs compared to OpenText?

Compared to OpenText, ePFile is tightly integrated into SAP SuccessFactors, simpler to deploy, lower in cost, and uses native document categories and permissions. Explore our comparison guide for more details.